State Laws & Charts

If the last two years have taught employees anything, it’s that they want a better work-life balance—and many are willing to jump ship to get it. The beginning of the school year often highlights these issues. Now is the time to assess whether your work-life benefits are up to snuff.
What’s “on time” for a final payment of wages to an employee who’s fired? The answer matters, because in many states if you don’t pay on time, you’re on the hook for penalty wages on top of what’s due to the employee.
School’s out soon. If you’re going to hire teenagers this summer, hire carefully. The Fair Labor Standards Act controls the jobs and hours teenagers may work. And regardless of their ages, minors can’t work in hazardous occupations.
New hires have routinely been asked to provide Payroll with voided checks as part of the direct deposit enrollment process. NACHA, the organization of banks controlling electronic transactions, says you no longer need to collect voided checks.
Higher wages aside, rising rents and prices may force some employees into debt and many won’t see the value of contesting those debts in court. Judgment creditors already know the money is in the payroll department. And they know how to get it—through garnishing debtors’ wages. Now is the perfect time to brush up on the creditor garnishment rules.
If you and an employee have signed an employment contract, you must stick to the terms of your bargain, regardless of unexpected countervailing outside forces, except maybe bankruptcy.
As sure as florists will be overwhelmed on Valentine’s Day, it’s a safe bet you’ll be hearing from employees who’ve misplaced their W-2s. Here are some tips for controlling the reissued W-2 process.
Many states have revoked their pandemic-related withholding rules for telecommuters, under which you continued to withhold for employees’ work states. The payroll impact is huge: If you now have telecommuters working from other states, you must register with those states and withhold those states’ taxes.
The Social Security Administration has been hard at work trying to streamline the online reporting process. Yesterday it previewed the changes to the upload process for 2021 W-2s
Whether or not you want it, you’ll probably be handling a multistate payroll for some time. It would be prudent to prepare now for this inevitability, because the impact on your payroll operations will be profound.